You can write a simple, short, and professional resignation letter. Depending on the organizational structure, most resignation letters are directed to the manager. You need to know how to write a resignation letter with immediate effect. You can send resignation letters physically or by email.
If you write a respectful resignation letter, you’ll leave the employer with the impression that your reason for leaving is personal and not due to work conditions.
You have to show professionalism by thanking the company for allowing you to work with them and gain more skills that will be beneficial to you in your career. You can also mention that they have taught you many things which have benefited you in your other jobs. Don’t forget to conclude by thanking them by saying it was a pleasure working for them.
How to Write a Professional Resignation Letter
Every professional resignation letter should be respectful, regardless of whether you have a good working relationship with your co-workers and the company management. A resignation letter shouldn’t be used to scold, correct, or tell the company how badly they treated you.
A professional and respectful resignation letter should be short. Tell the company your reasons for resigning and how you’ll miss them. Thank the company for the opportunity they gave you and let them know it was an honor working for them. Also don’t forget to thank people who mentored you and helped you in your career development.
A resignation letter seasoned with grace can spice up your career. A misstep in your resignation can lead to missed benefits and negative references for your future employers. Below are the steps for writing a professional resignation letter;
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Address the Letter
This is the first step. Address the letter to either the manager or the supervisor as the case may be. You need to use professional and respectful salutations like “Dear [Manager/Supervisor].
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Clearly State Your Intention
You need to state your reason for resignation in your opening paragraph. You have to go straight to the point and don’t beat around the bush. No need for too many words.
If your resignation is immediate, let them know the date you wish to stop work. For example, if you are resigning next month you can say “I am resigning my position as the manager of [company name] effective 14th of December 2024”
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Express Gratitude
It’s good to express gratitude during resignation. You need to let them know you’re grateful for the opportunity they have given you. You can include all the positive aspects of the job while expressing gratitude
“I want to use this opportunity to express my gratitude for the experiences and career growth I’ve gained during my time at [company name]. I appreciate all the support you and the team gave me”
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Provide a Reason (Optional)
this is optional because you can resign without giving any reason. But if you must give a reason, let your reason(s) be brief and positive. You have to be professional by avoiding any negative reasons.
“Recently, I accepted a new opportunity that aligns with my career goals and allows me to further develop my skills.”
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Offer to Assist in the Transition
You can express your desire to help in the transition process by helping to train, and arrange your work, and make sure the handover process is seamless.
“I want to express my willingness to help in a seamless transition process during my remaining days here. I’m willing to assist in training my replacement”
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Close Professionally
Close the letter by thanking your employer, appreciate them, and wish them well for the future.
“Thank you once again for the opportunity to be a part of [Company Name]. I wish the company continued success, and I hope our paths may cross again in the future.”
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Provide Contact Information
Providing your contact information is advisable. You need to provide it in case they need to reach you in the future.
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Format and Proofread
You need to read again to ensure there are no grammatical errors and that all words are spelled correctly.
Take note of the fact that the goal is always to leave on a positive note. Maintaining a good relationship with your former employer is a plus in your career. It’s advisable to have a face-to-face discussion with the manager or supervisor before or after you’ve submitted your letter for discussion and answer some vital questions he may ask you.
Simple and Short Registration Letter
I am resigning from my position as [job title] from [company name] effective November 21, 2024.
Cordially,
[your signature]
Stating a reason for your resignation is needless. It’s optional anyway. After you’ve put the effective date, you can also appreciate the company and thank them for the opportunity they have given to you.
(Today’s date)
Dear (Manager or supervisor name)
I have recently accepted an offer of employment for a position, which I feel, is better suited to my needs than my current role. Please accept this letter as formal notice of resignation from my position at (current position) with (company name), effective (date you wish to stop work)
Yours sincerely
(Signature)
(Your name)
It’s advisable to keep it short and simple. It’s also better to hand it to your manager in person in an envelope with your manager’s name on it.
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Resignation Letter Sample
The resignation letter is a legal document that states your decision to leave a company. The letter should be positive, short, and simple. The short and sweet of a resignation letter is this:—
[Company]
Present
To whom it may concern:
Notice of Resignation
This is my [25 days’] notice of resignation from employment with [Company name], effective immediately.
My present position is [your position] in the [department] since November 21, 2024. I joined the Company on November 21, 2024 as [your position].
My last day of work will be November 21, 2024.
I shall be most grateful if the Human Resources Department notifies me in due course of any accrued benefits and reliefs due to me.
Thank you for your kind attention.
Yours faithfully
[your name]
Hello Sir,
I [Your Name], working in [Organization Name], as a [Your Designation] since [Date Of Joining] would like to hereby end my services with this organization on [DateOfResign]. I am ending my services in this organization because of [Reason].
It has been and always will be a pleasure to work with this organization. I am extremely grateful to you for allowing me to work with you all.
I kindly request you relieve me from the service on [DateOfRelieving]. Please issue me the Experience Letter and Relieving letter.
Kindly do the needful and oblige.
Thanking you.
[your name]
Please accept my resignation from all duties at the ABC Toilet Brush Company. The aforementioned resignation is in force with immediate effect. [Immediate date of resignation]
Regards,
[your name]
Dear [NAME],
Hereby, I regret to inform you that I would like to tender my resignation as [Your Position] effective [Date].
Therefore I hereby give notice of my intention to leave [Your Company Name]. My last date of employment will be [Date].
Thank you for the opportunities for professional and personal development that you have provided me during the last [x] years. I have enjoyed working for [Company] and appreciate the support provided to me during my tenure with the company.
I appreciate your assistance and like to emphasize I had a great time working together in the past. If there is anything, I can do to aid a smooth transition of responsibilities, please let me know.
I wish you and [Your Company Name] continued success.
Thank you
Effective Immediately Resignation Letter
To [company] Human Resources Department
I resign my position with [company] effective [today’s date].
Signed [you].
Dear [Manager’s Name],
I write to inform you that I am resigning from my position as [Your Position] at [Company Name], effective immediately. I have decided to resign due to [Reason for Resignation].
I know the inconvenience this may have caused you, and I apologize for any disruption this may cause. I make sure there is a seamless transition and I’ll not leave any task uncompleted.
If there’s anything I can assist with during the transition, please do let me know. I’ll gladly offer my help.
Thank you for the opportunities you have provided me during my time at [Company Name]. I enjoyed working with you and the rest of the team, and I wish you all the best in the future.
Sincerely,
[Your Name]
Dear Sir/ Madam,
I am writing this letter to let you know that I am immediately resigning from my position at [Company Name]
After some consideration and thorough evaluation of the whole situation, I have concluded that it is in the best interest of all parties if I step down from my position at this time. Please accept this application as my official notice of immediate resignation.
I’m grateful for the much-needed experience I’ve gained in [Company Name] and I would like to wish you all the very best of success for the future.
Thanks,
Your Name here
